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Ontario One Call Annual and Special Members’ Meeting –  Voting Results

On September 10, 2024, Ontario One Call held its Annual and Special Members’ Meeting (ASMM) at 1:15 p.m. as part of our inaugural Conference and Trade Show. The meeting, hosted virtually and in person at Woodbine Banquet Hall, adjourned at 2:03 p.m.

Members cast 51 total votes (Proxies and Digital Ballots combined). All motions before the Membership were supported. The details are below. We thank all Members and stakeholders who took the time to vote either by proxy, virtually or in person. We also thank stakeholders for joining the ASMM meeting. A recording of the meeting can be found here.

Highlights of the Meeting

OOC’s Chair Mitch Panciuk spoke of the important governance and organizational achievements of Ontario One Call throughout 2023 and the organization’s future vision as a Public Safety Administrative Authority. He thanked the outgoing members of the Board for their dedication and service to the organization.

OOC’s President and CEO Jim Keech provided insights on the strategic plan of the organization, the investment priorities, the financial plan, and the proposed changes to by-laws that were before the Members for decision at this meeting. Jim also highlighted the importance of partnership and collaboration across the industry.

Thank you to the Provincial Government – Both the Board Chair and the CEO extended a special thank you to the Government for their commitment to invest in the organization and to the ministry staff for their guidance and partnership this past year.
Summary of Voting Results
Members voted in favour of the recommendation of the Board to update By-Law 1 and its Schedule to comply with the recent amendments to the Ontario Underground Infrastructure Notification Systems Act, 2012, new Regulations, Minister’s Orders and the revised Memorandum of Understanding
Members voted in favour of the recommendation of the Board to remove By-Law 2.
Members voted in favour of the proposed slate of Directors.
Members voted in favour of the appointment of KPMG LLP as the organization’s Auditors for the 2024 fiscal year.
Voting Process Each Member of OOC was entitled to one vote for each of the four items up for approval at this Annual and Special Members’ meeting.  Members had the ability to provide a proxy form 48 hours before the Annual Meeting or could register for the meeting and vote by ballot.  Each delegated senior leader who registered to vote by ballot was able to vote electronically during the Annual Meeting. 

Weighted voting – Each of the five subcategories of Members (Electrical, Gas/Pipeline, Municipal, Telecom and Cable, and Other) has 20 votes to be allocated on a pro-rated basis based on each sector’s voting. The result of the tabulation from each of the five Member subcategories decided the matters being voted upon. Voting results are deemed final.

We thank all Members and stakeholders for their continuous support to build a stronger Ontario faster.